To edit a certified payroll submission simply follow the steps below:
- Navigate to your Project.
- Select the Recurring Docs tab at the top of the screen.
- Under Certified Payrolls select the Period Ending Date for the week you want edit.
- Check if the status of the submitted certified payroll is No Response or In Progress then you may click the Edit button to make changes. ⚠️ Note: If the status is Done you will not be able to make changes. Please use the Comments section on the right side and send a message to the reviewer to request a change and they can update the status back to In Progress to allow editing.
- On the top right, click on the 'Certified Payroll Data Entry' tab to display the Edit button to make changes and re-submit.
- You may also edit the Payroll # and the Payroll Week Ending Date by clicking the Edit button next to those fields.
- Important: If you update the Payroll Week Ending Date, review each worker’s payroll records to ensure that all hours remain accurate and are tied to the correct date in the certified payroll submission as the change may shift the reported days of the week.
- You may also edit each worker row to edit the Hours, Deductions, and Gross Pay Amounts by clicking the pencil icon on the far right of each row.
- Once all changes have been made and validated, follow the necessary steps to Submit the payroll records and complete the Statement of Compliance to re-submit the updated certified payroll submission.
❓ Can I delete a submitted Certified Payroll Report?
No. Subcontractors cannot delete certified payroll submissions. Only the Prime Contractor has authority to delete these records.
If you need a submission removed, please use the Comments section to request that the Prime Contractor delete it on your behalf. This restriction is in place for recordkeeping and audit purposes.
FAQs
Q: I need to correct my payroll numbers because they are out of sequence, but I’m getting a duplicate error when trying to save the updated number. What should I do?
If you are shifting consecutive payroll numbers and encounter a duplicate record error, you can temporarily add a leading zero (“0”) to the payroll number you are updating.
For example:
If you need to change Payroll #2, update it to #02 and save.
This allows you to continue adjusting the remaining payroll numbers without triggering a duplicate error. Once all numbers are corrected, you may leave the leading zero in place or standardize the format as needed.