When adding fringe benefits to a worker profile, each Benefit Type must be unique. If you try to reuse the same type (for example, entering Health twice), you’ll see an error message: “This type already exists.”
Why this happens
The system requires each benefit type to be distinct so reporting stays accurate and avoids duplication on certified payroll forms like the WH-347 or state-specific versions.
If the form you are reporting to has only one designated column for a benefit type (for example, Massachusetts certified payroll forms have a single column for Health), then you should group all related Health benefits together under the single “Health” type. There’s no need to create multiple sub-categories, because the form itself does not support them.
How to fix it
- If the form only has one column for a benefit type: use one name for that type (for example, Health) and group all Health-related benefits under it.
- If you need to separate subcategories for internal clarity, create unique names by adding a label in the Benefit Name field, not in the Benefit Type.
Example
✅ Correct setup:
- Health – Medical
- Health – Prescription
Vision
✅ Correct setup (Massachusetts form with one 'Health' column):
Health
❌ Incorrect setup:
- Health
- Health
By keeping benefit types aligned with the structure of the certified payroll form, you’ll avoid errors, keep reporting clean, and ensure compliance.